Your Voice as a Council Club

Every council has at least one congressman (larger councils have more) and one of the congressman’s duties is to represent your interests at the annual January board meeting called Congress. So if you have concerns related to anything that involves the program materials, uniform supplies, staff support, or governance / mission of the organization — talk to your congressman. The congressman has a number of duties and responsibilities. Below is a job description for the congressman. If you have an interest in serving the Cadet organization in this important role, contact your council officers.

A Cadet Congressman’s Job Description

General Responsibilities

The Cadet congressman is a committed and dedicated Christian, active as a counselor in his club and council, and vitally interested in cadeting at all levels. Knowledgable about cadeting and very dependable, he is elected by his council to represent them at Congress for a three-year term, and to exercise effective communication and promotion.

Specific Duties

Two words: Communication and Promotion! The congressman is the key link to effective:

  • Communication between council and Corps.
  • Communication between council and clubs.
    • To stand ready to assist the Corps office concerning clubs in his council.
    • To help promote cadeting within the boundary of his council.
  • Communication within the council.
  • Promotion by spreading the word about the effectiveness the cadeting ministry among eligible churches without clubs.

Council — Corps Communication

  • Preparing for Congress
    • Involve his council in the decision-making process by reviewing the Congress agenda with them, encouraging council proposals — starting at the club level, and encouraging council reports to the Congress committees.
    • Inform Corps of his council’s ideas and concerns by sending in his council’s proposals on time, sending in his council’s reports to congress committees on time, and take note of his council’s opinions and mandates when representing them at Congress.
  • Follow-up to Congress
    • Report the results of Congress to his council including the important programming decisions, decisions on his council’s proposals, budget and church offering goals, and other responsibilities mandated to the councils by Congress.
    • Submit requested information for Corps including the updated Officer List (formerly Structure Sheet) by June 1 each year, the Council Roster by October 22 each year, and the other reports and information on time.
  • During the Cadet Season
    • Report important information to his council including the summary of executive committee minutes, encouraging head counselors to renew Cadet Quest before renewal due date and ordering Quest Counselor Editions by September, encouraging head counselors to order Cadet Sunday bulletin covers at least a month before they need them, handling periodic informational mailings, taking surveys, and providing Information on conventions and international camporees.
    • Report requested and important information back to Corps including submitting Annual Registration Forms/Fees by October 22 each year, keeping track of membership fees, and offerings, following up with clubs which are delinquent in either registrations and/or offerings, surveying and preparing other reports requested, and providing feedback from council board and other members.

Council — Club Communication & Promotion

Each council officer has an important task. Part of a congressman’s task is to be concerned with growth and promotion. There are three areas involved:

  • Internal growth — stronger clubs — The congressman’s task, in this area, is to provide leadership to his council as it serves to strengthen each club and bring them together to form a strong council. The purpose of a council is to serve its member clubs. Here are some ways to accomplish this task:
    • The council board should visit each club at least once during the Cadet season (visitation forms are available).
    • The congressman should be ready to help any head counselor in his efforts to communicate the vision and financial needs of cadeting to his consistory. Materials, such as letters to consistories, are available from the Corps office.
    • The condition of each club should be constantly measured in order to detect problem clubs.
    • The congressman should always be readily available to assist particular clubs on individual basis.
  • Numerical growth — new clubs — The congressman’s task here is to promote cadeting and to share it with other churches in the area of his council which do not have the Cadet program for reaching boys.
  • Outreach growth — new Cadets — His task here is to encourage each member club to involve more and more community boys in their programs. Here are some suggestions:
    • Set outreach growth goals each Cadet season. The council’s goal should be the combined goals of its member clubs.
    • Hold a workshop on outreach early in the Cadet season.

Submitting Proposals and Recommendations to Cadet Congress

Proposals

Congress meets for three days in January every year to determine any additions and/or changes to the Cadet ministry. The primary business of Congress is to discuss and vote on proposals that come from the counselors (via their councils). Any active Cadet counselor can make a proposal to Congress but it will be reviewed by the executive committee to make sure it:

  1. Has sufficient grounds
  2. Is constitutional
  3. The proposal arrives at the Cadet office on or before October 1 (three months prior to when Congress meets) PLUS proposals must come to the executive committee through the Cadet council with the signatures of two council officers or congressmen.

Below is a link to download the Congress proposal form. If you are a counselor and have a proposal for congress, PLEASE make sure you follow the guidelines above and submit your proposal through your council.

The Congress Proposal Form (pdf file)

Recommendations

Recommendations can be made by any active Cadet counselor. The form requires a signature of a council president or congressman if you’re a counselor in a club that is part of a council. If you are a counselor in an independent club, you must have the head counselor’s signature. Any recommendation or comments submitted on a recommendation form will be forwarded to the appropriate Congress committee and the committee my share this recommendation on the floor of Congress if they choose, BUT no official action will be taken. If the Congress committee favors the recommendation, the executive committee will review it and decide whether action should be taken to implement it. Below is a link to download the recommendation form.

The Congress Recommendation Form (pdf file)

Letting the Visioning Team Know About Your Ideas

In the Spring of 2009 the Executive Committee of the Calvinist Cadet Corps decided to form a team to look at all aspects of the Cadeting ministry with an eye toward possibly creating a short range and/or long range plan for the organization. The men who make up this committee understand that the foundation for such planning is to be rooted in petitioning God for His guidance and listening to Him through His Word and through the voice of His people, as He works in their lives and gives them insight and vision. To that end we would like anyone involved in the Cadet ministry and/or youth ministry in general to be able to take a look at what the committee is discussing and to be able to share their thoughts and questions. We covet your prayers as we go through this process.

We will be posting minutes of our meetings on this page (scroll down to see links below) as well as providing a way where questions and thoughts can be submitted to the committee. Please place “for the Visioning Team” in the subject line of your e-mail.

You can also join an online discussion about the future of cadeting by going to our Visioning Forum.

visioningteam2Front, L to R: Dick Broene, Jeff Bakhuyzen, Larry DeHaan, Paul Scharringa, Mark Stob Rear, L ro R: Jim Hoekstra, Alex Snider, John Kaashoek, Tony Broersma, Tim Deemter, Bob Kuipers, Mark Brookhouse Absent: Trent Elders

Visioning Team Minutes (PDF files)

August 2013

June 2013

March 2013

January 2013

July and September 2012