Every council has at least one congressman (larger councils have more) and one of the congressman’s duties is to represent the interests of the council’s counselors at the annual January board meeting called Congress. If you have an interest in serving cadeting in this capacity, speak to your council board to see if there is a need for a congressman in your council, look over the responsibilities and duties listed below, and ask for God’s guidance as to whether this may be your calling.
A Cadet Congressman’s Job Description
The Cadet congressman is a committed and dedicated Christian, active as a counselor in his club and council, and vitally interested in cadeting at all levels. Knowledgable about cadeting and very dependable, he is elected by his council to represent them at Congress for a three-year term, and to exercise effective communication and promotion.
Two words: Communication and Promotion! The congressman is the key link to effective:
- Communication between council and Corps.
- Communication between council and clubs.
- To stand ready to assist the Corps office concerning clubs in his council.
- To help promote cadeting within the boundary of his council.
- Communication within the council.
- Promotion by spreading the word about the effectiveness of the cadeting ministry among eligible churches without clubs.
Council — Corps Communication
- Preparing for Congress
- Involve his council in the decision-making process by reviewing the Congress agenda with them, encouraging council proposals — starting at the club level, and encouraging council reports to the congress committees.
- Inform Corps of his council’s ideas and concerns by sending in his council’s proposals on time, sending in his council’s reports to congress committees on time, and take note of his council’s opinions and mandates when representing them at congress.
- Follow-up to Congress
- Report the results of Congress to his council including the important programming decisions, decisions on his council’s proposals, budget and church offering goals, and other responsibilities mandated to the councils by congress.
- Submit requested information for Corps including the updated Officer List (formerly Structure Sheet) by June 1 each year, the Council Roster by October 22 each year, and the other reports and information on time.
- During the Cadet Season
- Report important information to his council including the summary of executive committee minutes, encouraging head counselors to renew Cadet Quest before renewal due date and ordering Quest Counselor Editions by September, encouraging head counselors to order Cadet Sunday bulletin covers at least a month before they need them, handling periodic informational mailings, taking surveys, and providing Information on conventions and international camporees.
- Report requested and important information back to Corps including submitting Annual Registration Forms/Fees by October 22 each year, keeping track of membership fees, and offerings, following up with clubs which are delinquent in either registrations and/or offerings, surveying and preparing other reports requested, and providing feedback from council board and other members.
Council — Club Communication & Promotion
Each council officer has an important task. Part of a congressman’s task is to be concerned with growth and promotion. There are three areas involved:
- Internal growth — stronger clubs — The congressman’s task, in this area, is to provide leadership to his council as it serves to strengthen each club and bring them together to form a strong council. The purpose of a council is to serve its member clubs. Here are some ways to accomplish this task:
- The council board should visit each club at least once during the Cadet season (visitation forms are available).
- The congressman should be ready to help any head counselor in his efforts to communicate the vision and financial needs of cadeting to his consistory. Materials, such as letters to consistories, are available from the Corps office.
- The condition of each club should be constantly measured in order to detect problem clubs.
- The congressman should always be readily available to assist particular clubs on individual basis.
- Numerical growth — new clubs — The congressman’s task here is to promote cadeting and to share it with other churches in the area of his council which do not have the Cadet program for reaching boys.
- Outreach growth — new Cadets — His task here is to encourage each member club to involve more and more community boys in their programs. Here are some suggestions:
- Set outreach growth goals each Cadet season. The council’s goal should be the combined goals of its member clubs.
- Hold a workshop on outreach early in the Cadet season.